Taffy Design Logo

Taffy tutorial - How to Install HTML Email Signature for Microsoft Outlook

Step 1: Add a New Placeholder Signature

  • In Outlook, go to File > Options > Mail and click on "Signatures"
  • Click "New" to create a new placeholder signature. Give the new signature a name you can remember.

Step 2: Open Outlook’s Signature Folder on Your Computer

  • Here are the locations on the hard drive where Outlook places signature files:
    • Windows 7 and Windows Vista
    • C:\Users\username\AppData\Roaming\Microsoft\Signatures
    • Windows XP
    • C:\Documents and Settings\username\Application Data\Microsoft\Signatures

Note: Make sure to show hidden files and folders.

Step 3: Find and Open the New Signature file

  • Within the Signature Folder, locate the file that you have created in Step 1
  • Open it with Notepad
  • You may right-click on the file and select the option to open with Notepad

Step 4: Replace Placeholder Text With Your HTML Codes

  • Erase all content in the placeholder signature file and paste your HTML signature codes
  • Hit "Save"

Step 5: Assign Signature for Messages

  • In Outlook, go to File > Options > Mail > Signatures, set to use your new Signature for both New Messages and Replies/Forwards. This will ensure consistent application of your HTML signature on all your messages.

Your all done.